Frequently asked questions about putting on a 5K race

We get many inquiries about putting on local races.  We thought it would be helpful to answer some of the commonly asked questions.

Q:  How much does a 5K race cost to produce?

A: First of all not all 5K races are created equal.  We answer this question based on the following assumptions and what we feel to be a quality event.
1. You want your race to be chip timed and scored.
2. You want your race to take place at a local community spot that may involved streets and police.
3. You will have overall and age group awards.
4. All participants will receive a t-shirt
5. All proper permitting and fees will be paid to local police and municipalities involved.
6. All insurance fees and sanctioning fees
7. Based on an assumption of 400-500 runners.
You need to budget at least $7,000.00 to safely encompass everything you may need that you are not able to get donated.  This amount may fluctuate based on sponsorships and donations.

Q. Can a 5K event be done for less money than $7,000.00?

A: Absolutely yes.  However this depends on many of the factors above.

Q: Do you all charge $7,000.00 for your timing and management services?

A: No.  Our fee is a part of this however, that figure is based on an assessment of all factors that go into the production of the event.

Q: How long should I plan the event?

A: We say a minimum of 6 months out if you have nothing in place.  Many times it can take a bit of time to create and measure race courses then have them approved by the municipalities involved. Also to get permits for the event on the preferred dates.

Q: What if we already have a course and permits.  Do we still need 6 months to work with you to time and manage the event?

A: No.  If you already have much of the up front work done, you do not need as much time.  We always recommend at least 2 months of good promotion for the event.

Q: How many people will come out to my event if its a first time event?

A: This depends on the work done leading up to the event.  The more successful event turnouts for first time events have very active planning groups behind them.  We can help through promotion of our database but grassroots efforts pay off in the end.

Q: Should I bank on entry fees to pay my race bills?

A: No.  You should always look to sponsors and supporters of the event first and have a potential budget in place.  There is no guarantee as to the turnout.  You should set a minimum attendance goal and figure roughly an average fee of $22/person.  Based on this you can determine where you need to be.